🧚‍♀️ Generative AI Prompt Design Tool (PICKSIE)

Use Case Context (Optional)

Describe your overall goal and why you're using generative AI. This helps frame the prompt but isn't directly part of the final prompt structure below.

Use Case Description:

Example

"Our Regions Group casework team handles a significant volume of correspondence related to complaints about school governance. Drafting initial acknowledgement letters consumes valuable caseworker time, delaying focus on substantive investigation. Ensuring consistency in tone, accuracy of procedural references (as per DfE guidance), and adherence to formatting standards across all caseworkers is crucial but challenging under pressure."

👤 Persona

Define the specific role or character the AI should adopt.

Persona Description:

Examples

• "You are an experienced Regions Group caseworker in the UK Department for Education."
• "Act as a senior marketing copywriter specializing in tech products."
• "You are a helpful teaching assistant explaining complex concepts simply."

🎯 Intention & Context

Explain the specific task the AI needs to perform and the background situation.

Intention & Context:

Example

"You need to draft an initial acknowledgement letter to a complainant regarding their concerns about governance at 'Anytown Primary School' (Case Ref: 12345). The audience is the complainant."

✔️ Criteria

Define the specific quality requirements, constraints, tone, and style preferences.

Quality Criteria:

Example

"• Maintain a professional and empathetic tone.
• Briefly outline the department's standard process for handling such complaints.
• Keep the letter concise (under 200 words).
• Avoid making any judgments or promises about the outcome."

📚 Knowledge

Specify the knowledge base, data, or sources the AI should draw from (or avoid).

Knowledge & Sources:

Example

"• Reference the official DfE complaints procedure guidance.
• Use only the information provided in the initial complaint summary (attached).
• Do not use external web sources."

🏗️ Structure

Define the required output format, layout, sections, or specific structural elements.

Output Structure:

Example

"Follow the standard formal letter format:
1) DfE Address Block
2) Date
3) Complainant Address Block
4) Subject Line (including Case Ref: 12345)
5) Salutation
6) Body Paragraphs
7) Closing
8) Signature Block"

💡 Instructions

Provide specific step-by-step commands, process requirements, or meta-instructions (e.g., 'think step-by-step'). This is also where the interviewing instructions will be added.

Specific Instructions:

Example User-Added Instruction

"• Think step-by-step before you write the draft.
• Ensure that you provide in-line citations for any specific procedure mentioned so that I can check your output.
• Before generating the final letter, list the key points you will include."

🖼️ Examples

Provide concrete examples of the desired output (or parts of it) for the AI to emulate.

Reference Examples:

Tip

"Include a good example of a previously successful acknowledgement letter following the required format and tone."